--- title: "Bottleneck finder ยท Mirai360" description: "Ten questions about one task your team repeats. See whether AI fits it, the number that would prove it worked, and what would stop it." canonical: https://mirai360.ai/tools/bottleneck-finder/ --- Free tool # Find the task AI should take first. Ten questions, about four minutes. You see straight away whether AI fits the task. Give your name and work email to see the number to watch and how ready you are, and we email you a fuller report with a plan to test it. What mattersWhich result matters most to the business over the next 12 months? Pick the one a director would give time to. Take on more clients without the team working longerAnswer customers fasterHigher margin on the work you already doGet paid soonerLess reliance on two or three experienced peopleFewer mistakes reaching customers Where does work pile up? Winning new clients: enquiries, quotes, proposalsDoing the work clients pay forCustomer service: questions, complaints, returnsBack office: invoices, payments, reportingNot sure yet The taskDescribe one task your team repeats that takes longer than it should. Think of the last time: what came in, where it waited, and what had to happen before it was done. Leave out names and client details. How often does it happen? Hundreds of times a weekTens of times a weekA few times a weekA few times a month or less What takes most of the time? Finding, reading or copying information between systemsWriting replies, letters or summariesChecking each case against rules or a policyWaiting for someone to approve or decideAn expert's judgement on each caseSomething physical, or a third party we wait onNot sure The numberWhich one number would show it is getting better? Hours spent on each caseDays from request to doneCases finished each weekErrors or reworkCost of each caseComplaints or review scoresWe don't measure it yet Ready to start?Who can approve a few weeks of work on this and clear blockers? You canA named director has agreedWe know who, but they haven't agreedSeveral people would have to agreeIt isn't clear Is there someone who knows what a good result looks like and can give it a few hours a week? YesYes, now and thenNo one obvious Where does the information for this task live? In business systems we could give access toSpread across systems, spreadsheets and inboxesMostly in people's headsAccess isn't cleared: security, contracts or data rightsDon't know When does this need to move? Within a monthWithin three monthsThis yearJust exploring Whether AI fits shows here when you finish. The rest of the result needs your name and a work email.